I finally installed Microsoft Office 2004 on my Powerbook this weekend. I don’t actually use Office much day to day, but my resume is a Word doc and I do write the occasional recommendation letter. Word 2004 launches noticeably faster than Word X, and the UI feels snappier. I didn’t try any of the newfangled features though. Open, type, save, quit. Excel and Powerpoint were installed as well, but I have yet to actually launch those.
I was very curious to check out Entourage 2004 and see if it would be a good replacement for my current combination of Mail, Address Book, and iCal. Setting up Entourage was a breeze. I was able to import all of my mail accounts and mailboxes from Mail without any problems. My .Mac account was also automatically converted to an IMAP account, so I could do live syncing with the server.
Importing my contacts from Address Book was just a simple matter of exporting everything from Address Book as a single vCard file and then dragging and dropping that vCard file into the Entourage address book. Most items showed up fine, although there are no pre-defined fields for IM accounts other than MSN Messenger (which didn’t surprise me at all), so those items were ignored. There were also some weird instances of IM account names showing up in the Home Phone Number field, but I never did figure out why that happened.
The only roadblock I encountered was getting information from iCal into Entourage. Simply put, I couldn’t just convert the data. There’s probably a very easy method for doing it, but I didn’t bother looking it up, since everything else was so simple and straightforward. No biggie though. I hardly have anything on my calendar beyond birthdays (which showed up in the address book just fine) and the occasional appointment (which I end up remembering anyway).
So, after getting all of my old data setup, it was time to actually do something in Entourage. The preview pane did a great job of displaying a variety of message formats, especially HTML-formatted mail. Mei forwarded me a message the other day that showed up in Apple Mail as a very skinny column of text about 8 words wide, making very tedious to read through the message. That same message filled Entourage’s preview window perfectly.
Message Grouping is a pretty nice feature that allows you to group items in the message list according to variety of criteria. I found it interesting that there wasn’t a default threaded view for messages. You could group by subject, but the groups can only sort alphabetically. I had to create a custom grouping option that would list by date instead. Other than that little hiccup, the grouping feature worked as I expected.
Composing messages was pretty straightforward. Popup address completion, drag and drop editing, text formatting, and other typical email-writing tasks worked well. I didn’t see anything here that was new or different in terms of functionality. I did, however, notice that everything was much snappier and more responsive than Mail.
Entourage’s address book is a mixed blessing for me. On one hand, there are plenty of fields for saving contact information. There really isn’t anything that you can’t save. On the other hand, it’s easy to build up a large amount of data for all of your contacts, making it harder to manage the content and causing the list view to lag when scrolling. Also, the custom field names in the contact window do not carry over to the list view’s columns, which I found to be annoying.
I didn’t really play around much with the other views. The calendar and task list worked as I expected (I mean, it’s a calendar and a task list…). I never used the notes features in previous version of Entourage or even Outlook, so I ignored it. I didn’t even try out the projects section. I might give it a shot when I have a project that needs to managed.
For the most part, I like using Entourage. It’s nice having my email, address book, and calendar available in a single program and being able to link data between various items, i.e. I can have relevant contacts and email linked to calendar events. The program is pretty snappy, even on my aging Powerbook. And general setup and usage is incredibly simple.
However, there are a few things that bother me. The WYSIWYG font menu is unbearably slow. I guess that’s why it’s turned off by default. The toolbar is not customizable at all. You can only turn it on and off. There is no system-wide integration with the address book. Somehow, there are a lot of background processes running, because the fan on my Powerbook always fires up after leaving Entourage running for more than an hour. And, although the application looks like a Mac app, it doesn’t feel like one. It still feels like Outlook with an OSX skin on it.
As nice as it is having all of the combined features of Entourage, I don’t think I’ll be switching to it for my daily messaging and contact management. I like the simplicity and elegance of Mail, Address Book and iCal. Mail fulfills 99% of my daily email needs, so there’s no reason for me to switch. I like being able to customize toolbars to have buttons that I actually use. The inter-application integration of Address Book (primarily iChat, Adium, and iPhoto) is incredibly handy and something I’ve taken for granted. Above all, I really like the UI of Apple’s applications. Mail, Address Book, and iCal just feel right.

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